HR Sync Payroll Management System
Autonomous payroll automation for enterprises with complex workforce management needs
Purpose
HR Sync is an independent payroll system designed for small and medium-sized businesses that oversee dispersed teams, flexible work arrangements, and a range of compensation plans. HR Sync adjusts to your requirements, whether you are a service provider, logistics company, healthcare facility, or educational institution.
For businesses where payroll is a routine operational challenge rather than solely a monthly ritual, HR Sync gives automation, accuracy, and certainty. Whether handling with daily wage teams, shift workers, or fixed-salary employees across locations, it assures accuracy, compliance, and transparency—all from a single, intuitive channel.
Core Features
Employee Lifecycle Management
Supplying a centralized database for managing and storing comprehensive employee profiles. Assigning workers to particular locations, departments, and shifts is simple when you categorize them as reliever, variable, or fixed staff. This facilitates workforce allocation and onboarding for expanding companies across various teams, locations, ongoing projects, or client accounts.
Attendance & Shift Integration
Smooth alignment with biometric devices or manual time-tracking systems. HR Sync programmatically maps attendance data with the allocated shifts, calculates overtime, shift differentials, bonuses, penalties, and even recovers loans or advances, all in live. For exceptions or manual overrides, authorized users can make adjustments without interrupting operations, ensuring both adaptability and precision.
Statutory Compliance Automation
Autocalculated statutory deductions for provident Fund (PF), employee State Insurance (ESIC), professional Tax, and TDS. These deductions are on its own calculated and applied based on central and state-specific rules, drastically reducing the chances of regulatory lapses and penalties—particularly beneficial for businesses handling payrolls across various regions.
Comprehensive Salary Components
Including an extensive array of earnings such as basic Pay, HRA, Dearness allowance, Overtime, bonuses, and reimbursements. It performs deductions like PF, ESIC, PT, fines, and loans, with accuracy. The system computes the net salary by itself, confirming that all pay components are correctly factored in and rounded as needed.
Payroll History
Payroll history module gives you a detailed breakdown of each employee's monthly pay—covering earnings, deductions, OT, and penalties. You can filter this information by department, location, or date range, excelling it priceless during audits or when managing employee queries. This archive function ensures trackability and improves openness.
Powerful Reporting Suite
Employs users to generate and download salary registers, payslips, OT logs, bonus reports, and statutory filings like PF/ESIC in Excel format. The reports can be filtered by department, site, or shift, making it effortless to focus on specific areas or teams.
Secure Role-Based Access
Guarantees that only authorized workers can see important payroll data. Admins, HR teams, site managers, and even client-side users (for B2B scenarios) can be granted specific levels of access—strengthening them with the data they need, while keeping security and oversight.
How HR Sync Helps Our Clients
Outsourcing and Staffing Agencies
Challenge:
Handling payroll towards thousands of employees—fixed, variable, and relievers—across different client sites was time-consuming and error-prone. Shift-based pay, OT, and penalties were manually calculated, often leading to inconsistencies and compliance risks
Solution with HR Sync
HR Sync automated payroll processing by integrating attendance data with shift schedules and statutory rules. It handled bonuses, deductions, PF/ESIC, and client-specific salary rules, all from a unified dashboard.
Outcome
- 70% reduction in payroll processing time
- 100% statutory compliance for PF/ESIC filings
- Instant salary reconciliation and payslip generation
- Zero errors in shift-based pay across sites.
Facility Management Company
Challenge:
Payroll teams struggled with manual attendance from multiple sites, leading to delayed salaries and difficulty handling audit queries and employee complaints.
Solution with HR Sync
The Company linked their biometric devices with HR Sync to automate attendance capture. Accuracy and speed were increased through shift-wise salary computations, overtime monitoring, and automatically generated reports.
Outcome
- Salaries processed 3 days faster every month
- Attendance errors dropped by 85%
- Enhanced audit readiness using past payroll records
- Fewer salary disputes from site employees